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SUN PARLOUR BASEBALL ASSOCIATIONSUN PARLOUR BASEBALL ASSOCIATION

CONSTITUTION (AMENDED SEPTEMBER, 2001)

 

 

ARTICLE I: NAME

The name of this organization shall be the Sun Parlour Baseball Association,

hereafter referred to as the Association or S.P.B.A.

 

ARTICLE II: AIMS AND OBJECTIVES

a) To foster and improve baseball in Essex County and the surrounding area as

laid out by the O.B.A. when S.P.B.A. was granted Affiliate status with the

O.B.A.

b) To teach the participants the proper skills required to play the sport.

c) To teach good sportsmanship through the medium of competitive play.

d) To develop a positive attitude toward sportsmanship in regard to both winning

and losing.

e) To help develop the habits and attitudes in youth that are associated with

responsible behaviours through counsel and example.

f) To protect and promote the mutual interests of the members.

g) To institute and regulate competition for determining representatives to the

Ontario Baseball Association Playoffs.

 

ARTICLE III: MEMBERSHIP

a) Membership in this Association shall be composed of such baseball

Associations, Affiliate members and clubs who shall agree to abide by and comply

with this constitution, by-laws and rules, and shall be known as Local

Affiliated Associations or Local Associations.

b) The Association shall have the power to accept or not accept individual clubs

and leagues.

 

ARTICLE IV: ELIGIBILITY

All players and teams must be eligible according to the rules set down under the

Ontario Baseball Association and the S.P.B.A. Constitution and By-laws.

 

ARTICLE V: OFFICERS

Executive Officers and Directors

a) The Executive of the S.P.B.A. shall be the immediate Past President,

President, First Vice President, Second Vice President, Third Vice President,

and Fourth Vice President.

b) The Directors of the Association shall be one representative from every

Association or centre that belongs to the Sun Parlour Baseball Association. In

addition, the President may appoint additional individuals to the Executive to

head special committees. These appointments are subject to ratification by the

Directors of the S.P.B.A. Board. (i.e.. Scholarship, Convention, Boundaries, or

Fund Raising are possible areas where a special committee could be needed)

c) Nominations for the Executive shall be made at the Annual Meeting by members

in good standing.

d) The elected Executive shall constitute an Executive Committee.

e) A Secretary and/or Registrar shall be appointed by the Executive annually for

a term of one year (Effective December 1).

t) A Treasurer shall be appointed by the Executive annually for a term of one

year (Effective December 1).

 

g) An Umpire-in-Chief shall be appointed by the Executive annually for a term of

one year (Effective December 1).

h) The Secretary, Registrar, Treasurer and the Umpire-in-Chief may be paid an

honourarium determined by the Executive at the Annual Meeting. These figures

will appear as an Appendix in the S.P.B.A. By-laws.

i) To be eligible for a position on the Sun Parlour Executive, the candidate for

election must be a bonafide member in good standing of an Affiliated Association

of Sun Parlour.

j) Any elected officer who fails to attend three General Meetings in a fiscal

year without reasons that in the opinion of the Board of Directors are

satisfactory shall have automatically tendered their resignation. The Board of

Directors shall then take steps to replace the opening.

 

ARTICLE VI: TERM OF OFFICE

The term of office of the Executive Committee shall be from one Annual Meeting

to the next (one year), with the Annual Meetings being held the last Monday of

September of each year. The Executive shall be elected at the Annual Meeting.

 

ARTICLE VII: EXECUTIVE MEETINGS

Executive Meetings shall be called once a month at the discretion of the

President and the first meeting shall be called within four weeks after the

Annual Meeting.

 

ARTICLE VIII: GENERAL MEETINGS

General Meetings for all Directors will be called at least once a month

commencing the month of December following the Annual Meeting.

 

ARTICLE IX: AUDITORS AND FISCAL YEAR

a) "An "external" auditor shall be appointed by the Executive Committee at the

Annual Meeting to review the accounts and present a report for the General

Membership at the January General Meeting following the Annual Meeting".

b) "The accounts shall cover that period of time between January 1 of the year

and December 31st of the same year".

 

ARTICLE X: AMENDMENTS

Amendments to the Constitution shall be made only at the Annual Meeting and

shall be completed by two-thirds of majority of votes of eligible members in

attendance. Amendments to the Constitution shall be received in writing by the

Secretary seven (7) days prior to the Annual Meeting. Amendments to the By-laws

shall be made at regularly held meetings, two-thirds majority of votes required

of eligible members in attendance and each member association shall receive

written notice within seven (7) days prior.

NOTE: Once a matter has been brought before the general membership and voted on,

whether it is defeated or passed it shall not be brought before the general

membership again for a period not less than one year from the presentation date.

 

ARTICLE XI: GENERAL

The Constitution and By-laws of this Association as shown in this book are

intended as a general guide and cannot specifically cover each situation that

may arise. Therefore, the President in Regular or Special Meetings with a quorum

of the Board, will have the authority to interpret and decide to the best of

their judgment with regard to all these circumstances or any specific case, any

matter pertaining to any and all clauses contained herein and that their

decision shall be final.

 

 

 SUN PARLOUR BASEBALL ASSOCIATION

BY LAWS

 

SECTION I

The Annual Meeting shall be held the last Monday of September in each year. It

shall include:

a) Minutes from the last Annual Meeting.

b) Reports from all Executive Officers.

c) Amendments to the Constitution.

d) The election of the Executive Committee.

e) The appointment of representatives to the Ontario Baseball Association Annual

Meeting. Convention voting delegates shall be the President, First Vice

President, Second Vice President, Third Vice President, Fourth Vice President in

order, Past President then Secretary or an appointed Sun Parlour representative

if one of the aforementioned is the O.B.A. Rep.

f) Any other business the Executive Committee feels to be of interest to the

membership.

 

SECTION II

a) General Meetings for all Directors shall be held once a month on a regular

schedule (i.e. the 3rd Monday of the month). Time and/or location shall be at the

discretion of the President They shall deal with any business of interest to all

members. Failure to attend 70% of the S.P.B.A. regular scheduled General Meeting

shall result in fines being accessed to the Local Association

b) Additional Special Meetings must be called if a request is received by the

President bearing the signatures of three or more Local Association

representatives.

c) An appointed representative (Director) from each Association must be in

attendance for each meeting. Attendance at each General Meeting shall be

monitored by the Secretary of SP.B.A. A tally shall be made at the year end. Any

Association that has accumulated, without reason, a 30% absentee level shall be

fined $100.00 per meeting missed (maximum $700.00). This fine will be payable to

the Treasurer of S.P.B.A. before the start of following season.

 

SECTION III

Executive meetings shall be held at least once a month. The time and place is to

be set by the Executive Committee.

 

SECTION IV: QUORUM

A Quorum for all Executive Meetings shall be at least three of the Executive

Committee Officers. A Quorum for all General and Annual Meetings shall be those

members present which number five (5) or more.

 

SECTION V: METHOD OF ELECTION

a) Election shall be done by Democratic policies.

b) The voting shall be done by secret ballot only.

c) All officers to be elected must be present or have sent written consent to

the Annual Meeting.

 

SECTION VI

All teams in our Association playing in any organized league shall play under

Ontario Baseball Association rules and S.P.B.A. Constitution and By-laws, unless

special permission is granted by the Board.

NOTE: These requests are considered on an individual team basis.

 

SECTION VII: FINANCIAL OBLIGATIONS

a) Entry Fees: Entry fees for Sun Parlour shall be $80.00 per OBA Team with an additional $75.00 entry fee for the OBA and that SPBA continue to cover the cost to the Associations of any increase above the $100.00 total of SPBA and OBA costs as yearly finances permit. (2000)

b) Fines: Any S.P.B.A. or O.B.A. fines outstanding must be paid immediately to

S.P.B.A.

c) Insurance: All insurance must be paid to S.P.B.A. by June 1st

d) Penalty: Any teams not fulfilling their financial commitment will be

suspended until their fees, insurance, or fines are paid in full to S.P.B.A.

e) All Associations, having been classified to the O.B.A. finals and are the

S.P.B.A. Representatives to the O.B.A. finals, will submit to the S.P.B.A. the

cost of Tournament entry (S.P.B.A. will forward the appropriate fee to the host

association).

 

SECTION VIII: CLASSIFICATION

(2001)

a) By May 1st of each year, the S.P.B.A. Executive Committee will classify all

teams from Rookie Ball through Midget by centres using population, so that all

teams from that centre will play the same classification. These classifications

are subject to review and revision by the S.P.B.A. Executive on July. 3rd.

b) The final classification will be determined at the Sun Parlour General

Meeting attended by the Directors and Convenors.

c) All Sun Parlour coaches or a representative must attend the Sun Parlour

Classification Meeting (held at least seven (7) days prior to the O.B.A.

Classification Meeting) to give Sun Parlour their team's league and tournament

records. Not submitting this information will result in the highest

classification allowed.

d) Teams will be classified on merit and ability.

e) For classification purposes only, any team using more than three (3) players

from outside their centre (municipality) will add the population of the

municipalities in which those players reside. The registrar will assist with the

documentation of these situations for classification.

 

SECTION IX: CONVENORS

A convenor will be appointed by the S.P.B.A. Executive Committee for each of the

T-Ball, Rookie Ball, Mosquito, Pee Wee, Bantam, Midget, Juvenile and Junior

Divisions to settle any matters over canceled or rescheduled games and other

concerns of the particular division. Appeals of convenors decisions shall be

made to the Executive Committee. A convenor may call a meeting of the division

to determine number of games played, special rules, etc., within the guidelines

of S.P.B.A. and the O.B.A..

 

SECTION X: PLAYER ELIGIBIL1TY

All rules which govern eligibility, team eligibility and Association eligibility

will be those set down by the O.B.A. and S.P.B.A. Constitution and by-laws.

 

SECTION XI

a) Teams not furnishing a roster of nine players by the approved deadline shall

not play unless authorized by the S.P.B.A. Executive.

b) S.P.B.A. recognizes that some of the S.P.B.A. teams will want to play in the

AABC or Connie Mack leagues for tournaments, etc.. Approval from S.P.B.A. and

O.B.A. for games or tournaments will have to be obtained.

SECTION XII: PLAYER AND TEAM CERTIFICATES

The team rosters and team entry forms must be delivered to the Registrar of the

Association prior to June 30th of each year for team and player eligible. All

teams must have a minimum roster of 9 players to the Sun Parlour Registrar by

May 31st each year, failure to do so will result in a $50.00 fine. A team

presenting player rosters to the Registrar and requesting approval within two

weeks for the purpose of going to a tournament will be required to deposit

$20.00 to cover the cost of Priority Post and other expenses. In order to

receive direct approval back from the O.B.A. Registrar, a fax number must be

provided.

 

SECTION XIII: CHAMPIONSHIP ELIGIBILITY

All teams must complete ninety percent (90%) of league games where schedules

consist of twenty (20) games, eighty percent (80%) where schedules consist of

over twenty (20) games in order to be eligible for playoffs and must have made

all reasonable effort, as approved by the Executive Committee to complete those

games which because of rainout, etc., were unable to be completed. Any team

forfeiting more than one regular season game shall be ineligible for O.B.A.

playoffs, any forfeit can be appealed to the Executive. FORFEITURE RULING BY

BOARD: The league convenor will submit a letter to the Executive Committee

advising why a particular team was unable to complete its commitment to S.P.B.A.

 

SECTION XIV: SUSPENSIONS OR EXPULSIONS

Any Association or member of this Association violating the constitution or

by-laws on refusing to abide by the decision of a General Meeting may be

expelled or suspended until the Annual Meeting. No decision shall be final until

passed by two-thirds majority vote of the members attending the Annual Meeting.

 

SECTION XV:

Any Local Affiliate Association, Club, Officer or Player may be suspended or

fined by the Executive for knowingly:

1) Permitting betting or improper conduct by players or officers at S.P.B.A.

games.

2) Offering, agreeing, conspiring or attempting to lose an Association game, or

being interested in any pool or wager within.

3) Playing with a Club or Association that has been suspended or expelled or

disapproved by the S.P.BA or O.B.A.

4) Permitting the consumption of alcohol or drugs by players, officers or team

personnel at Association games.

5) Having on their list of signed players a disqualified player.

6) Breaking other rules as set down by the O.B.A. Constitution or by-laws or

S.P.B.A. for suspensions and expulsions.

7) Not notifying the S.P.B.A. Secretary by April of each year the name, address,

telephone/fax number of that years Affiliate Representative.

 

SECTION XVI: RULES INTERPRETATION

The Executive Committee shall act as a tribunal for the interpretation of

playing rules during regular season play. The tribunal shall render a decision

or cause a hearing to be called within twenty-four (24) hours of receiving an

official notice. The decision of the tribunal shall be final. In the event of

playoff games, no game shall be played until a decision of the tribunal has been

reached.

NOTE: Nothing prevents the tribunal from determining a decision without a

hearing should it be in the best interest of Sun Parlour play.

 

SECTION XVII

Every by-law from this date shall show a by-law number and year. (This by-law

shall be now referred to as By-law 2-98 of S.P.B.A.)

 

SECTION XVIII: SUNPARLOUR SELECT TEAMS

a) Team managers for select teams to be decided by May 1st.. If there are two

teams, the 1st team has to make final cuts by August 15th.

b) If any coach disallows his players from trying out for any Sun Parlour Select

Team, he/she may face disciplinary actions.

 

SECTION XIX

After Sun Parlour Playoffs, the responsibility for notification of Post Season

play is the responsibility of O.B.A. designated convenors.

 

SECTION XX: PROTESTS

Notification of a protest must be in writing within forty-eight (48) hours and

the $50.00 fee must accompany the protest The protest is to be heard in a

reasonable amount of time. S.P.B.A. does not have the power to suspend any

coaches or teams or team personnel without a full hearing with all parties being

heard or the opportunity to be heard.

 

SECTION XXI: SUN PARLOUR LEAGUE RULES

All Sun Parlour games shall be played under the Official Rules of Baseball and

any Special Playing Rules set out by the O.B.A. and the Sun Parlour Association.

Additional rules that the S.P.B.A. has endorsed for league play:

1) Free substitution Rule or Re-entry Rule: P2-6 in the O.B.A. Rules and

Regulations extended to include Junior. (2001)

2) In Rookie Ball and up, with 2 outs in any inning a designated runner may be

used for the catcher and must be the 2ndout of the inning.

3) Contact Rule : Refer to P2-13 in the O.B.A. Rules and Regulations.

4) DELETED 2001

5) Two (2) hour time limit for mosquito only. No new inning to start after the

two hour time limit.

6) In a park where a curfew is in effect, the home club is responsible for

informing the visiting club. No game shall be completed unless five (5) innings

are finished. (or 4 1/2)

7) Mercy rule

In all Sun Parlour games a ten (10) run mercy rule shall apply after five (5) or

more completed innings. (or 4 1/2)

8) Uniforms. Refer to P2-S O.BA Rules and Regulations

9) Sun Parlour has declared that the O.B.A. playoff eligibility is dependent on

the length of the schedule. Twenty games or less the teams must complete ninety

percent (90%) of the S.P.B.A. schedule, more than twenty games the amount

becomes eighty percent (80%).

 

SECTION XXII: FUNDRAISING

Each Local Association is allowed to provide a minimum of six (6) workers for

three sessions of Bingo to receive $150.00 per session. Cheques to be made out

to the Local Association and not to individuals of teams.

 

SECTION XXIII: PLAYOFF REGULATIONS

      (Deleted 2001)

 

 

 

SECTION XXIV: SCHOLARSHIPS

S.P.B.A. will annually award scholarships to individuals who have displayed an

involvement in baseball and are pursuing a post secondary education.

A committee will be established to determine eligibility criteria for

applicants and oversee the selection and awarding of scholarships.

 

SECTION XXV: CLINICS

Any Association wishing to host an Umpire's and/or Coaches Clinic shall apply

through S.P.B.A. and may request from S.P.B.A. to cover the cost of the clinic.

Approval will continue to rest with the Executive of S.P.B.A.